1. Conduct of the Annual Shareholders’ Meeting
The Annual Shareholders’ Meeting will be broadcasted in full and in live conditions on the website page dedicated to the 2020 Annual Shareholders’ Meeting.
During the 2020 Annual Shareholders’ Meeting, it will be neither possible to ask questions nor to propose new resolutions.
2. Conditions to attend the meeting
The conditions to attend the Annual Shareholders’ Meeting may change according to legal and regulatory provisions that may be adopted due to the current sanitary situation. Shareholders are invited to refer to the section of the website dedicated to the 2020 Annual Shareholders’ Meeting, regularly updated, for further information.
Shareholders are invited as from now to exercise their rights as shareholders by electronic means (Internet) or by post: (i) voting by mail or appointing the Chairman of the meeting as proxy and (ii) asking written questions under the conditions mentioned on the Group’s website on the page dedicated to the 2020 Annual Shareholders’ Meeting.
It is recommended to use Internet to send vote instructions or proxy form to the Chairman considering the potential reduction of postal services.
The right to attend the Annual Shareholders’ meeting is subject to the registration of company’s shares under the conditions and within the timeframe as mentioned in the notice to the meeting published in the Bulletin des Annonces Légales Obligatoires (BALO) of April 1st, 2020 and in the notice of the meeting available on the Group’s website page dedicated to the 2020 Annual Shareholders’ Meeting.
2.1 Vote or proxy to the Chairman of the meeting
2.1.1 By electronic means (Internet)
Shareholders may send their vote instructions or appoint the Chairman of the meeting as proxy by Internet, before the 2020 Annual Shareholders’ Meeting, on VOTACCESS website, as follows:
Pure and administered registered shareholders who wish to vote or to be represented by appointing the Chairman of the meeting as proxy by internet, connect to VOTACCESS site via the secured platform Planetshares, using the following address: https://planetshares.bnpparibas.com.
The shareholders holding bearing shares must check whether his/her authorized intermediary is connected to VOTACCESS or not and, if so, whether access is subject to any specific conditions of use.
If the authorized intermediary is connected to the VOTACCESS site, the shareholder shall identify himself/herself on its portal with his/her usual access codes and follow the instructions given on the screen to access VOTACCESS for voting or appointing the Chairman as proxy.
VOTACCESS site will be open as from April 3rd, 2020 until April 22, 2020 at 3:00 p.m. Paris time.
However, to avoid overloading VOTACCESS site, shareholders are advised not to wait until the day before the meeting for submitting their votes.
2.1.2 By post
Shareholders may vote by mail or be represented by appointing the Chairman of the meeting as proxy as follows:
- For registered shareholders: return the single postal or proxy vote form to the following address: BNP Paribas Securities Services – CTO Assemblées – Grands Moulins de Pantin – 93761 Pantin cedex.
- For bearer shareholders: apply for the single postal or proxy vote form to the intermediary that handles the securities account. Once filled in by the shareholder, this form is to be returned to the intermediary who shall send it along with a participation certificate to the following address: BNP Paribas Securities Services – CTO Assemblées – Grands Moulins de Pantin – 93761 Pantin cedex.
To be taken into account, postal vote forms must be received by the “Service Assemblées Générales” of BNP Paribas Securities Services three days at the latest before the date on which the meeting is to be held, i.e. April 20, 2020, 3 p.m. Paris time.
It is reminded that for every proxy vote form of a shareholder without a pre-indicated proxy vote, the Chairman of the meeting shall vote in favour of adopting the draft resolutions submitted or approved by the board of directors and vote against the adoption of all other draft resolutions.
2.2 Questions in writing
Any shareholder has the right to ask question in writing. The questions must be sent either by registered mail with acknowledgement of receipt to the following address: Le Hive - 35 rue Joseph Monier - 92500 Rueil-Malmaison, or by electronic mail to the following address: schneiderAGM@se.com. The questions must be sent on Monday 20 April 2020 at 5 p.m., Paris time, at the latest, along with a participation certificate.
In conformity with the legal and regulatory provisions applicable, the answers of the board of directors will be read out during the meeting or published on the Group’s website in the section dedicated to the 2020 Annual Shareholders’ Meeting.
Shareholders may request the disclosure of documents that would not be available on the Group’s website by sending a request by e-mail to the address above, to which it will be replied by electronic means.
All information relating to the Annual Shareholders’ Meeting of April 23, 2020 will be available on the Group’s website, on the page dedicated to the 2020 Annual Shareholders’ Meeting.
